Success Of A Jazz Musical Performance †MyAssignmenthelp.com

Question: Discuss about the Success Of A Jazz Musical Performance. Answer: The Purpose and Goal The objective of this project is to ensure the success of a Jazz musical performance in Switzerland by Best Events Inc. The focus of the project is the successful implementation of this end plan. Plan highlights ways in which the event can take place within the specified time and resource limits. The scope of the project revolves around the planning, implementation and coordination. Its challenges includes making time, effort and resource estimates(project management guru, 2012). The purpose of this project is to meet the business objectives for Best Events Inc. The management plans to host a global Jazz festival at the Montreux Jazz Foundation. This is a global event targeting an audience of 1000 Jazz fans. Effective management calls for the assignment of responsibilities and keeping the stakeholder interest as a best practice. Brainstorming New Zealand is a popular location for the event and this makes it easy to market the event venue. The performers are available, the announcement of dates is underway and. The final event of the tour marks the completion of the project. The end of the project is parallel to the clearance of the accounts at the end of the project. Consideration for the effective management and coordination optimizes on portfolio management for the performers and the professional employees (Laslo, 2010). Planning At this stage, the design of a work structure highlighting the planning, supervision and coordination(Zwikael Globerson, 2004). This prevents disappointment in the project. The following are the deliverables: Confirmation of the Participants Workers contracts signed Booking of the entertainment equipment Organizational support services and applications Quality control Activity Time Schedule Cost Target Returns Plan development 10-20th Oct $10.5m $200m Budgeting and Procurement 27 Oct-1st Nov $5.7m N/A Staffing 5-10th Nov $1.7m N/A Communication/Marketing 11-20th Nov $1m $32m Event ( performance, catering, security, logistics) 19-20th Nov $7.5m $80m Risk Management 10th Oct-21stNov 0.83m N/A The stakeholders in the project are suppliers in event services, caterers, and employees. The government of Switzerland, Best Event Inc. Jazz performing artists, local entertainment and the business community are the major stakeholders (Clark, 1989). Scheduling This is a plan whose completion is within the set period. The event planning starts on 10 October and lasts for ten days. The procurement process and staffing follow next. The communication and marketing plan starts on 11 November and continues onto the 20th of the same month. The event is set on the 20th. The plan take full force for a period of one and half months. Budget Control The creative team, technical team and marketing control most of the budget. The whole project costs about $27.23m. A contingency kitty caters for any deficits. The project expects to raise over $200m with advertising and performances raising the largest amounts. The Gantt chart ensures that project remains within the schedule and within the budget limits(Gantt Chart, 2012). Suppliers play a significant role in the success of the plan(Clark, 1989). Project management team The success criteria adopted makes use of the management support and the alignment of the project for success (Atkinson, Crawford, Ward, 2006). Planning is important because it saves time, resources and it helps to align the right skills in the right tasks (Bendoly Banchrach, 2010). The budget for this project includes estimations based on stakeholders and the workflow. This is a project done within a controlled environment therefore it features the classification of roles, tasks, risks and management costs. SWOT Evaluating the strengths and weaknesses helps to prioritize the projects (Bjornar, 2010). Coordination units need to compare the pros and cons for opportunities and threats in the planning and function s of the global event. Best Events Inc. is a leading events organizer in music performance and live events. This regional brand has a reputable brand name, the necessary structures and employees. The Jazz event is not the first in the region and Switzerland is a popular destination for the performance. However, it faces security threats as terrorism affects the global management strategies. Project Tools: Work Breakdown Structure In order to breakdown the work schedule into smaller components. Liaising with the stakeholders in the project is necessary because it predicts situations. For a good outcome, a distribution of the work, milestones, costs and tasks through a hierarchy helped to reduce project milestones into control points. Figure 2: WBS for Best Events Jazz concert Risk Management Some of the risks the even prepares itself for include changes in weather patterns and skills deficit. Unexpected events like skill deficit. The WBS helps to break down the risk into manageable and possible areas. From the table, it is possible to classify the technical risks into smaller categories such as black outs, function delays, schedule mix-ups and reservation issues. This saves costs because it is clear to view who is in charge and the money allocation segments for specific tasks(Clark, 1989). Figure 3: Gantt chart showing bar chart for scheduling projects Pros and cons of using the tools The WBS facilitates for the implementation of the Gantt chart. Therefore, it saves on costs. The high level of design prevents wastage of resources. Its detailed tasks connect with the WBS and it highlights responsibilities for greater accountability and consultation(Oni, 2008). The Gantt chart provides logical sequence that divides the project into smaller tasks. This clarifies the parallel and dependent steps. It shows schedules while indicating the constraints in the project. Although the Gant chart appears too streamlined, it ensures that resources are met and that milestones are met. The Gantt chart ensures that the project is within structural sharing with the stakeholders is possible(Yang Wei, 2010). Bibliography Atkinson, R., Crawford, L., Ward, S. (2006). Fundamental uncertainities in projects and the scope of project management. International Journal of Project Management, 24(8), 687-698. Bendoly, E. P.-S., Banchrach, D. (2010). The percepttion of difficulty in project-work planning and its impact on resource sharing. Journal of Operations Management, 28(5), 385-397. Bjornar, H. (2010). Evaluating and prioritizing projects-setting targets: The business effect evaluation methodology (BEEM). International Journal of Managing Projects in Business, 3(2), 275-291. Clark, K. (1989). Project scope and project perfomance: The effect of parts strategy and supplier involvement on product development. Management Science, 35(10), 1247-1263. Gantt Chart. (2012, September 12). Creating Gantt Charts. Retrieved from gantt.com: https://www.gantt.com/creating-gantt-charts.htm Laslo, Z. (2010). Project portfolio management: An integrated method for resource planning and scheduling to minimize planning, scheduling, dependent expenses. International Journal of Project Management, 28, 609-618. Oni, A. I. (2008). Linking project controls implimentation planning and project success: The Northern Canadian mining projects Lessons . AACE International Transactions, 1-8. project management guru. (2012). proect management estimating tools . Retrieved from project managementguru.com: https://www.projectmanagementguru.com/estimating.html Yang, J. B., Wei, P. R. (2010). Causes of Delay in the planning and design phases for construction projects. Journal of Architectural engineering, 16(2), 80-83. Zwikael, O., Globerson, S. (2004). Evaluating the Quality of Project Planning: A model and field results. International Journal of Production Research, 42(8), 1545-1556. Zwikael, O., Globerson, S. (2006). Benchmarking of project planning and success in selected industries,' Benchmarking. An International Journal, 13, 688-700.